Hybrid Conference

ICORIS 2023 will be a hybrid event with both online participation through the Zoom Meeting platform and offline events held in ISB Atma Luhur, Pangkal Pinang – Bangka Belitung Islands, Indonesia. Your participation is vital to the success of this conference, and we are excited to collaborate with you to ensure this experiment is as valuable, enjoyable, and successful as possible.

Guidelines for Attendees

Before the conference, if you are registered for the conference, you will receive notifications via email inviting you to download the Zoom Meeting Application available on both IOS/Android to join the IEEE ICORIS 2023 conference and to complete your profile. To attend the conference, you must log in to your Zoom Profile. We also will send you links to access the session, if you are interested in (e.g. Keynotes, Technical Sessions, etc.), you can click it from our links. The program will also be available on the ICORIS 2023 website.

1. When you enter the session room in Zoom, you will be given the “participants” role. Your microphone and camera may be disabled.
2. To ask questions to the presenter, please use the Q&A Chat and choose to send your question to All panellists so that both the speaker and session chair can see your question.
3. If, during the conference, you have questions or you have difficulties with the Zoom application (for example, audio, camera, and sharing presentations on the screen), you can contact us at ICORIS 2023 Contact Center.

Guidelines for Presenters

The registered co-author must present each paper accepted to ICORIS 2023 during the online conference. Each paper will be given 20 minutes (15 minutes for presentation + 5 minutes for Q&A). The video conferencing platform chosen by ICORIS 2023 is Zoom. It is preferred that presentations are given live in the virtual conference room. If the presenter’s Internet connection quality is not sufficiently good to run a live presentation, a pre-recorded video of the talk must be played, please read our guide to prepare the video.

Please connect to your session room in Zoom at least five minutes before the start of the session. Once in the virtual room, the session host will change your role from “participant” to “co-host”, so that you will be able to activate your microphone and camera when it’s your turn to present. Please keep your microphone muted whenever other speakers are presenting, or a video presentation is being played. In any case, the speaker is required to participate live in the Q&A session to be held immediately after the presentation. Questions from the audience will be asked through the Zoom Q&A Chat and will be read out by the session chair.

Speakers are also required to upload a pre-recorded video of their paper presentation. These are requirements for accepted papers to be published in IEEE Xplore.

Guidelines for Session Chairs

The session chairs are responsible for moderating the session. Their responsibility is similar to a regular conference session, and they will be supported by a session host when running the online session. Each session chair is kindly requested to follow these steps:

1. The chair checks with each speaker before the session if the presentation will be made live or using the pre-recorded video.
2. The chair logs in to the virtual room 15 min before the session time using a Zoom Application running on a PC.
3. Once in the room, the session chair will be given the “panelist” role by the session host before the session begins so that the chair will be able to activate the microphone and camera. We kindly ask session chairs to keep their camera on throughout the session for a more interactive experience.
4. Before the session starts, the chair verifies that all speakers are present and introduces the presenter and their paper at the designated presentation time slot.
5. IMPORTANT: If the speaker has a poor connection quality that prevents holding a live presentation, the session host must play the pre-recorded video at the scheduled time on behalf of the speaker.
6. When the presentation is finished, the session chair opens the Q&A session and reads any questions made to the presenter in the Q&A Chat.